Usually the closure of a quality problem report can not be completed by one person alone, as a Plant Manager or a Quality Manger also has to sign off on the report, this helps to prevent a quick fix that may of have been rushed that may not have fully understood the problem which then may lead to reoccurrences of the problem in the future.

Why use it: When you have quality problems, guessing the cause of the problem rarely works. A structured approach works much better. You want to not only resolve this particular problem, but you also want to understand the problem well enough to ensure that it doesn't occur again. Having this information then placed on a form can then be used as lessons learned in the future to help similar instances of occurring.

Where to use it: Quality problems can arise on any project, using a structured quality reporting approach the problem can be identified and actions put in place to prevent further instances.

When to use it: When a non conformance in a product has been reported by an external or external customer.

How to use it: The aim of the Quality Problem Report is too immediately prevent further non conformances from occurring and to place in long term corrective actions, the process usually follows the following steps:

1. Imput key identification information into report, such as part number, customer name, date of incident etc.
2. Identify and describe the problem or symptom
3. Take immediate action to prevent the end customer from receiving further non conforming products or services
4. Investigate the root cause of the problem
5. Identify the root causes of the problem
6. Place in actions to address the root cause and prevent a reoccurrence of the quality problem, this will entail looking at all of the alternatives and the impacts of each action.
7. Once a permanent fix has been achieved, close out the issue with approval from the plant manager or a quality representative from the organisation.

Important Notes: Take the time to document the quality problem in clear terms that everyone can understand. Make sure to also explain the impact of the quality problem to the organisation. The first rule of problem resolution is that if you can't define the problem, you can't resolve it.

Name Format Preview (Click to enlarge)   Quality Problem Report (QPR) Template Microsoft Excel Format   Quality Report Template Microsoft Excel Format

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